Reporting on US Military Veteran Students and Family

Overview

Since the summer of 2014, IU has used student groups in the Student Information System (SIS) to report on students who are veterans of the US military, as well as family members of veterans who are students. There are ten student group codes used for this reporting, and these are grouped into five categories to facilitate reporting. These student group codes are maintained by IU Student Records and
the campus Military and Veteran Student Services offices.

The following list shows how student group codes in the SIS are used for US veteran student reporting.  This list shows each student group and the categories (e.g. GI Bill, GI Veteran, etc.) that are associated with each student group.

Reporting on US Military Veteran Students and Family

Note that these student group codes and categories exist for all veteran students and their family members who are students, regardless of whether they are receiving veteran education benefits from the US Department of Defense (e.g. GI Bill benefits).  The five categories above (e.g. GI Bill, GI Veteran, etc.) exist as Yes-No indicators on each student record in many tables in the IU Data Warehouse. Examples include Student Term, the IA Census Term Snapshot, the IA Student Degree Snapshot, and the IA Retention model. The next section below lists some of these tables and the column names for the categories.  Users may want to consult these IA Tableau dashboards to see headcounts of veteran students and veteran family members who are students:

• https://iuia.iu.edu/finding-data/specialized-reports/veterans/index.html (this report has restricted access)
• https://iuia.iu.edu/finding-data/enrollment/index.html (attribute = Veteran)

o This attribute shows the Student Group category of Veteran on page 1 above, and it is
based on the column PRSN_VET_IND = Y as described in the next section below.

• https://iuia.iu.edu/finding-data/outcomes/retention/index.html (attribute = Veteran)
• https://iuia.iu.edu/finding-data/outcomes/degrees/time_to_degree/index.html (attribute = Veteran)

Finally, IA also offers separate financial aid reports that indicate headcounts of students who received GI Bill education benefits and State of Indiana gift aid for veteran students and their families. Details about tables and column names are in the section below, and the following IA Tableau reports show dollars and recipient counts:

• https://iuia.iu.edu/finding-data/financial-aid/recipient-counts-fa-amounts/fa-ug-gift-by-award-program/index.html(Select Award Programs = Federal Gift Aid Programs or State of IN Gift Aid Programs)

• https://iuia.iu.edu/finding-data/financial-aid/recipient-counts-fa-amounts/fa-lookup-by-area-of-study/index.html (Select Award Categories = Federal Gift Aid Programs or State of IN Gift Aid Programs)

Also, federal veteran student financial aid is reported on the Integrated Postsecondary Education Data System (IPEDS) Student Financial Aid Survey: https://iuia.iu.edu/compliance-reports/ipeds/index.html

Tables and Views – Student Records

Here are the data columns that are available for each student, career, campus, and term in Student Term (SR_STU_TERM_ST/GT) and the IR Census Term Snapshot table (IR_CEN_TRM_SNPSHT_GT). The indicator columns have values of Y or N.

These columns are also available in the following tables and views:

• IR Student Degree Snapshot (IR_STU_DEGR_SNPSHT_ST/GT)
• IR Completion Snapshot (IR_STU_CMPLTN_SNPSHT_GT) – (This is an expanded view of the IR Student Degree Snapshot with only official fiscal year degrees.)  

Similarly, the following columns are available in the IR Retention model (IR_RETENTION_GT):

Tables and Views – IA Financial Aid

The IA financial aid summary tables have the following columns:

Tables:

• IR Annual Enrolled-Degree Summary with Financial Aid - IR_FA_ENRL_DEGR_AWD_SUM_GT
• IR Financial Aid Award Summary Snapshot - IR_FA_AWD_SUM_GT

Columns:

The IA financial aid detail snapshot (IR_FA_AWD_DTL_ST/GT) has veteran benefit awards for each student where the following columns have one of the values listed below:

Column values:

Note that “Other Veteran Benefits” in the IA financial aid tables represent funds that are not disbursed through the SIS, but are recorded on students’ financial aid records by the campus financial aid office.  Also, note that the Yellow Ribbon Match program provides Post 9-11 GI benefits to veteran students and their dependents, and each recipient has two awards: 1) a federally funded amount, and 2) an IU-funded Yellow Ribbon Match amount. Only the federally funded portion is reported as federal veteran benefits, and it is included in the
Post-911 GI Bill Tuition Benefit categories above.  Finally, the State of Indiana-funded programs for veterans and children of veterans are described on this website:  https://www.in.gov/che/state-financial-aid/state-financial-aid-by-program/